Privacy Policy – Gameplan HR Mobile App

Effective Date: 30/08/2025

Gameplan Consulting Ltd (“Gameplan HR”, “we”, “our”, “us”) provides HR management software and mobile applications for employees, managers, and administrators. This Privacy Policy explains how we collect, use, and protect personal information when you use our mobile app on Android or iOS.

1. Information We Collect

• Account Data – name, email, role, employer, login credentials.
• Employment Data – information provided by your employer (e.g., job title, team, working hours, leave, payroll, policies).
• Device Data – device type, operating system, app version, IP address.
• Usage Data – app interactions, requests submitted, error logs.

We only collect data necessary to provide the service.

2. How We Use Information

• Provide access to HR functions (leave, timesheets, payroll, documents).
• Notify employees of updates, payslips, and broadcasts.
• Improve app reliability, security, and features.
• Comply with legal and regulatory obligations.

3. Sharing Information

• With your employer (as controller of employee data).
• With service providers (hosting, analytics, communication tools).
• For legal reasons, if required by law or to protect rights and security.

We do not sell personal data.

4. Data Retention

• Data is kept only as long as necessary for employment or legal obligations.
• Employers may request deletion or archiving of employee data in line with company policy.

5. Security

• Encrypted transfer (HTTPS).
• Role-based access.
• Regular testing and monitoring.

6. Your Rights (GDPR/UK GDPR)

• You may request access, correction, deletion, restriction, or portability of your data.
• Requests should be made to your employer or directly to us.

7. Children's Privacy

• The app is intended for employees aged 16+. We do not knowingly collect data from children.

8. Contact Us

Gameplan Consulting Ltd
Email: support@gameplanconsulting.co.uk